If your school uses the Attendance by Scanner feature, you can take daily attendance by using a scanner and the associated student ID cards. This document provides instructions for taking attendance using the Attendance by Scanner feature within Educate School. 

 

When taking attendance by scanner, each time you scan a card, the associated student will be assigned that attendance status for the day. At any time, you can change the status (e.g., update it to "tardy") and students scanned will then have the new status applied to them. 

  1. Select the Students tab. 
  2. Click the Attendance subtab, and the Attendance page appears, with the By Student option displayed by default. 
  3. Select the By Scanner tab.                                                                                                                           
  4. In the Default Values section, in the Date text box, ensure the correct date is selected for taking attendance. 
  5. From the Attendance Type and the Attendance Code dropdown menu, select the value you want be assigned to every student who you scan in. (After you select the values, you can begin scanning students and they will be assigned the value you selected until you change the values.)
  6. Ensure that the Scanner Mode section is set to On.
  7. Scan the first student's ID card and the attendance is taken for the selected student.  (PLEASE NOTE: The page will not refresh each time you scan a student. Once you have scanned more students than are currently displayed on the page, you will see a + sign in the lower right to indicate that you have scanned students who are not yet displayed on the page.) To take attendance for a student who does not have his or her card,                                OR
  8. In the Student # to Add section, type the student's ID number.
  9. Click Add. 
  10. The Attendance is taken for the selected student.
  11. Repeat step 7 who should have this attendance information applied. 
  12. OPTIONAL: At any point, to re-load the page and see the list of all students who have been scanned, refresh the page or click Update, and a updated list of students who have been scanned appears. 
  13. To change the attendance type and/or code you are scanning students in with, update the values in the Attendance Type and Attendance Code drop down menus. 
  14. Continue scanning students as needed. 
  15. To enter a comment related to a student's attendance status, 
    1. Refresh or update the page so that the student appears. 
    2. In the comment text box, type the information.