If a new student has joined your school, you may need to enter historical information about the student’s previous school and grades manually to ensure that these grades will be included on transcripts or in GPA calculations. You can do so from the student’s profile in Educate School.
When entering historical grades, a school year must be set up in Educate for each year you want to record the grades. (For example, if you started using Educate in 2017–2018 but want to include historical grades from 2016–2017, you will need to create a school year in Educate for 2016–2017 so you can record the historical grades).

Adding Previous School Enrollment

When a new student joins your school, you will need to record information about the student’s previous school(s). You can do this by entering previous enrollment records, which allow you to record information about the previous schools and the dates that the student was enrolled in these schools. 

  1. In Educate School, select the Students Tab. The Students tab appears, with the Directory options displayed by default.
  2. Find the desired student profile.
  3. Click the Student's name. The student's profile appears, with the Details page displayed by default.
  4. From the left menu, under Enrollment, click History. The Enrollment page appears.
    • HINT: If no sub-menu is displayed under the Enrollment header, click Enrollment to expand the menu.
  5. Click Add External Enrollment. The Enrollment Details page appears.
  6. From the External School drop-down menu, select the student's previous school. OR To add a new school that is not on the list.
    • Click Add External School. The Add External School window appears.
    • In the provided fields, enter the school’s name and contact information.
    • Click Save. The school record is added and selected for this enrollment record.
  7. From the School Year drop-down menu, select the school year that you are creating this enrollment record.
  8. From the Grade drop-down menu, select the grade that this student was in for this school year.
  9. In the Days Present text box, enter the number of days this student was present (if known).
  10. In the Days Absent text box, enter the number of days this student was absent (if known).
  11. From the Start Date and End Date sections, type the dates between which this student attended this school. OR To select the date from a calendar, click the Calendar icon and select the desired date. OR To enter the current date, click the Today link.
  12. In the Comments text box, type any additional information about the enrollment record.
  13. Click Save. The enrollment record is saved.

Adding Specific Course Grades

Once you have set up the previous enrollment records for this student, you can add grades that the student received in specific courses. This information is recorded in the Results module. Remember that in order to enter a grade for a specific school year, that school year must exist in the School Year Setup section of Educate for your school.

  1. From Educate Results, select the Final Grades drop-down.
  2. Select the Import History link.
  3. Locate the name of the student you want to enter grades for.
  4. For the desired student, click the Add icon + on the right side of the page. The Import Final Grades page appears.
  5. Ensure that the correct school and school year are selected for the grade(s) you are adding.
  6. Select the track that the grades should be saved with.
  7. From the Grading Period drop-down menu, select the grading period for which you are entering a grade.
  8. From the Term drop-down menu, select the term for which you are recording a grade.
  9. In the Course Name text box, type the name of the course.
  10. OPTIONAL: In the Course Number text box, type the course number.
  11. To associate this course with an equivalent course offered at your school, from the Equivalent Course drop-down menu, select the desired course.
  12. In the Credits text box, type the number of credits this course was for. NOTE: This option is required if you want to include this grade in the GPA calculation.
  13. OPTIONAL: To record the student’s final score, in the Final Score text box, type the score.
  14. From the Grading Scale drop-down menu, select the grading scale you want to use for recording this grade.
  15. From the Grading Symbol drop-down menu, select the grade for this course.
  16. Click Save. The course grade is saved.
  17. To return to the Import History page, click the X. OR To add another grade for this student,
    • Click Add Another.
    • Repeat steps 5–17 until all desired grades are added.

Questions or Concerns?

Please reach out to the Educate Support Team.